Project Management

The Fundamental skills to ensure Success

Overview
Project Management is the discipline of initiating, planning, organizing, and managing resources to bring about the successful completion of specific objectives and goals. A project is a finite endeavor—having specific start and completion dates—undertaken to create a unique product or service which brings about beneficial change or added value.

As an effective project manager, you organize scarce resources, work under tight deadlines, control project change and generate maximum team performance. Through this 2 days workshop, you learn how to successfully plan, manage and deliver projects. You also learn how to implement project management processes, develop leadership skills and respond to real-world scenarios.

Course Objectives:
Key Learning Points Includes:
· Master the fundamental project management process (viz. project initiating, planning, executing, monitoring/controlling and closing), concepts, tools and techniques
· Set realistic, measurable SMART goals and ensure positive results
· Develop work breakdown structure (WBS)
· Estimate project cost and schedule using simple and proven techniques (Network Diagrams)
· Track project performance using Milestone tracking, Earned Value Management (EVM)
· Handle project change management effectively
· Establish good control, monitoring and communication systems.

With the knowledge and skills acquired at the end of the training program, the participants will be able to plan and manage projects from project initiating to closing. They can utilize and customize various project management tools introduced in the class to be used in their organizations. They would also understand their individual roles, responsibilities and values in various projects to achieve organizational goals.

METHODOLOGY
The course structure is based on PMBOK® Guide from the Project Management Institute, www.pmi.org
Classroom lectures, experience sharing, case studies, exercises and quiz are included to enhance the learning process.

TARGET AUDIENCE

Executives, engineers, team leaders, functional managers, and project managers or any individuals that are participate or manage small to big projects who need to strengthen their project management skillset, and seeking a refresher on fundamental project management knowledge, skills and tools.

OUTLINE OF PROGRAM
The program concentrates on 5 fundamental project management process groups that applicable to any project size and nature:

(1) Project Initiating

The program will start off with an overview of the project managementprocess and cycle; what are the requirements that need to be considered, and from there formulate a smart goal to achieve it. Setting clear project scope, time and cost are the base stone. The important of the project charter and project requirement document formed part of the critical aspect to ensure project success.

Return of Investment (ROI)
Project Scoring Sheet
Selection Formula
Project Charter
Case Study I: Project Requirement Document (PRD)

(2) Project Planning

Adequacy of a project plan will determine the project success or fail. Extra effort is needed in this stage to ascertain the project carry out smoothly. The selection of competent leader to manage the project serves as an essential factor, while proper organization structure, clear work breakdown structure and responsibility, plus detail schedule planning define the overall project framework. It is always important to have a proper channel on communicating the project status among team members and stakeholders.

Work Breakdown Structure (WBS)
Case Study I: WBS
Precedence Diagram Method (PDM)
Gantt Chart
Case Study II: Precedence Diagram
Top-Down Cost Estimation(Analogue)
Parametric Estimation
Cumulative Cost Curve
Resource Planning
Exercise: Responsibility Matrix
Risk Management
Procurement Planning
Communication Planning
Quality Planning

(3) Project Executing

Having a good plan does not mean the project will success automatically.
Able to “walk the talk” effectively will lead to the project goals. It is important to have a room to develop the project team, and manage closely any change and risk in between.

Assemble Project Team
Exercise: Characteristics of Good Project Manager
Maslow’s Hierarchy of Needs
Herzberg Hygient & Motivation Theory
Team Building Stages

(4) Project Monitoring and Controlling
Close monitor and control over the project life cycle cannot be neglected.
Continue effort on assessing and controlling the project performance is part of the important process to achieve goals. Especially when in the event of exceed original budget, and changes that require fulfilling the customer or marketing needs.

Change Management Process
Exercise : Change Request
MileStone Tracking
Earned Value (EV)
Schedule Variance (SV)
Cost Variance (CV)
Crashing Task
Resource Loading

(5) Project Closing

Most people forgo the importance of closing out the project completely. At close out stage, the project scope is verified, customer acceptance is received, and both good and bad lessons are captured.

Scope Verification & Customer Acceptance
Phase out plan and activities
Phase out meeting
Project Charter
Phase out questions
Recognition

Course Presenter
Engr. Dr. Mui Kai Yin, MIEM, PEng, PhD, MP;
A Certified Project Management Professional (Project Management Institute www.pmi.org) with years of experience on managing projects for Multi-National Corporations in both electronics and automotive industries.   He is currently a certified consultant and trainer for organizational development.  Prior to this, he was heading an Engineering Department that managing various key capital expenditure (Capex) project portfolios and deploying continuous improvement strategies for manufacturing excellence.